Roofing Change Order

What this roofing change order is for

Record an approved change to roofing scope, price, or schedule after the original agreement.

It captures roof-area, deck-condition, system, weather, and warranty impacts specific to roofing work.

An authorization records permission or a limited acknowledgment. It does not create every term that would normally belong in a full agreement, statutory notice, or jurisdiction-specific waiver.

When to use it—and who completes it

Roofing contractors, property owners, general contractors, and project managers.

Issue and approve it before additional roofing work or material changes proceed whenever practical.

The exact signer or reviewer depends on company policy, contract authority, qualifications, and the job. Preserve an issued version when information changes instead of silently replacing the history.

Fields and sections included

The printable, fillable PDF uses the same source definition as this preview. It includes these practical fields:

How to complete the form

Complete the identification fields first, then record the controlling details, exceptions, next action, and approval.

1. 1

   Identify the correct customer, property, job, and related contract before completing the authorization.

2. 2

   Record the roofing change order information from current job records rather than memory or an earlier version.

3. 3

   Complete the original contract and change number, affected roof area, discovered condition or reason fields for this specific workflow; attach supporting detail when the available space is not enough.

4. 4

   Use clear quantities, dates, references, observations, and responsible parties; mark items not applicable instead of leaving ambiguous blanks.

5. 5

   Review totals, scope boundaries, exceptions, attachments, and required approvals with the people responsible for the next step.

6. 6

   Save the completed record with the job file and distribute the current version to affected parties.

Before issuing the document, check names, dates, identifiers, totals, references, attachments, and signature blocks. A blank space can be mistaken for an oversight; mark an item not applicable when that is the intended answer.

A completed roofing change order example

Summit Roofing Co. uses this roofing change order for a seasonal maintenance visit at a medical office. It captures roof-area, deck-condition, system, weather, and warranty impacts specific to roofing work. The fictional example identifies the job, records controlling details, notes an exception, assigns follow-up, and obtains the appropriate acknowledgment without presenting the template as an official or universally compliant form.

All companies, people, customers, projects, dates, numbers, and contact details shown in this example are fictional and use non-operational example information.

Common mistakes to avoid

• Using a generic form where statutory language is required
• Failing to define the limit of the authorization
• Omitting the related contract, invoice, or scope reference
• Signing before the effective date or amount is complete
• Treating acknowledgment as a complete agreement

Storage, follow-up, and handoff

Name the file with the job or property, document type, date, and revision so the current version can be distinguished without opening it. Store it with the related agreement, estimate, report, photographs, correspondence, approval, and invoice—not in a detached downloads folder.

Send the issued record to the people responsible for the next action and record open exceptions with an owner and due date. When an item is resolved, preserve evidence of closure. For long-running logs and schedules, establish who owns updates and how changes are communicated. For signed or certified records, retain the completed copy in the format and period required by the contract, company policy, insurer, manufacturer, or applicable law.

Questions about this authorization